What are User and System Requirements in Software Engineering

What are User and System Requirements in Software Engineering

A clear statement and documentation of the project requirements, whether it’s user or system requirements, are among the most essential parts of the software engineering process.

Requirements engineering is the process in which the developers establish the services that the clients or stakeholders require the system shall deliver as well as the constraints and scope in which it operates and is developed. Therefore, this round of requirements engineering produces a set of system requirements, which are a description of the software’s services and constraints.

Generally, this statement of requirements can be either a high-level and abstract declaration of the system’s services and constraints, or it could be a detailed mathematical and functional specification as well. This statement of requirements is crucial to the software engineering process as it serves as the basis for the contract and its bids.

On that note, in this guide, we’ll explore what exactly are user and system requirements from a software engineering outlook.

Enough said, let’s get right into it!


User Requirements

User requirements are statements in natural language along with corresponding diagrams (tables, forms, intuitive diagrams) detailing the services provided by the system and operational constraints it must comply with. Additionally, it’s worth noting that user requirements primarily focus on the user’s needs. Thus, these user requirements cater to the customer.

What are User and System Requirements in Software Engineering - GuidingCode


Essentially, it entails the requirement that the user wants or ability to perform a functionality or action with the system. So, it outlines the activities a user can perform with the system. User requirements entail both functional and non-functional requirements that are understandable even by users without technical knowledge.

These requirements don’t contain details of the system design and don’t use technical expressions or formal notations. Also, these user requirements are documented in a text as “User Requirements Document” using narrative text.


System Requirements

On the other hand, system requirements consist of a structured document that details the system’s functions, services and operational constraints. It’s mainly written and serves as a tool for the developers of the system to build and implement the system design. It contains the functionality that’s needed by the system in order for it to fulfil the user requirements.

Along with that, it outlines both the functional and non-functional requirements the system should fulfil. Hence, it consists of all things the system must contain to construct or develop it. They’re often described as the expanded version of user requirements that engineers use at the beginning of a system’s design. Hence, the system requirements serve as a blueprint for the developer to follow defining the parts of a system that are to be implemented, so it acts as a contract between the client and contractor.

What are User and System Requirements in Software Engineering - GuidingCode


These requirements can be written in natural language, and also possesses more structured forms and graphical notations. However, as it’s primarily written for developers it possesses a detailed description of the project services. It uses natural language and is documented as a System Requirement Specification (SRS).



To recap, the statement and specification of user and system requirements are crucial to the software development process. They serve as the basis or plan to follow, especially for the developers, in producing a system that fulfils the stakeholders’ expectations and demands.

Therefore, this guide goes into detail to explain what exactly are user and system requirements from a software engineering standpoint.

That being said, we hope that you’ve found value in this guide and it’s been helpful in bolstering your understanding of user and system requirements.

Feel free to share this post with your fellow coders and software engineers!

Leave a Reply

Your email address will not be published. Required fields are marked *

Related Posts